Payments

Log on to Batch and go to ‘Create Transaction’, then choose to add either an invoice or credit. Enter the bookshop name or its SAN, click on the binoculars symbol and choose the correct shop. Enter an invoice or credit note number, date of invoice and due date (invoices only). You must use the ‘Product code’ field (user initials are sufficient), Unit Cost, Quantity and Zero VAT. Click ‘Validate’ and if the details are correct click ’Confirm’.

Contact the bookshop. The bookseller has the ability to ‘Manually Adjust’ an invoice that has been paid outside Batch.

The remittance advice showing all the transactions that have been paid will be available on the 3rd working day before the end of each month. It is usually sent to an FTP folder (in EDI), emailed to selected contacts or it can be downloaded directly from the Batch website. Click on ‘Reports’ then 'Report History' to find it. You will also be able to download a PDF of the remittance from here.

A bookseller has until midnight on the 4th working day before the end of the month to authorise and unauthorise payments. Any payments that have been authorised by the closing date will be paid to the supplier.

There are several ways to view this information: if you wish to see a single invoice, click ‘Search’ on the top bar and enter the invoice and bookshop details. If you want to view  transactions that are outstanding or have been authorised, go to ‘Reports’ and click ‘Current Period Summary’ to see all the bookshops listed. Or click ’Publisher Status’ to see the overall status and all past payments that have been made.

Yes. If you agree that the credit can be taken early, use the ‘Search’ button at the top of the screen to find the credit note. Click on the credit note number to show the credit detail and click on the ‘Due Date’ dropdown box. There is the option to change the due date to the current month and then click ‘Update’ at the bottom of the screen.